Clubrava | White-label club app & CRM for sports academies and venues

Who it's for

Built for anyone who runs sport, space or activities.

Switch on classes, court rentals, memberships, camps or all of them. The same platform runs a single-pitch club or a group with a dozen venues.

Academies & clubs

Terms, packages and trials, coach registers, skill levels and renewals that chase themselves.

Football, swimming, tennis, gymnastics and more

Sports facilities

Courts, pitches and halls booked and paid online, with peak pricing, block bookings and no double bookings.

Padel, tennis, 5-a-side, multi-sport halls

Schools

After-school clubs and holiday camps for parents, and rental of your pitches and pools out of hours.

Sign-ups, consent and payments in one place

Communities

Residents book shared courts, pools, gyms and rooms in a branded app, with fair-use rules and guest passes.

Resident check by unit, booking limits

The product

Everything your club runs on, in one place.

One login for the office, one app for coaches and one for members. A booking lands on the register, the register updates the parent and the invoice follows on its own.

Attendance

Registers in one tap, from the side of the pitch.

Attendance is where everything else starts. Coaches mark the whole session in seconds, and the rest of the system takes it from there.

Parents know straight away when their child is checked in or marked absent.
Missed sessions are flagged to the office, and make-up sessions are booked in a tap.
Trends by child, class, coach and venue, so you spot drop-offs before they cancel.

Coach app attendance register with present, absent and not-marked players

Parents app home screen showing the child checked in to today's session and term progress

Sales hub

A sales hub that makes sure no enquiry goes cold.

Every lead, trial and renewal in one pipeline, with the next step and the person responsible always clear.

Enquiries from everywhere: your website, Instagram, WhatsApp, referrals and walk-ins.
Trials booked, reminded and followed up, then converted with a pay link.
Targets and leaderboards per venue and per salesperson, updated live.

Sales hub pipeline with columns for new enquiries, trials booked, trials attended, offers sent and won deals

Messaging

Coaches and parents talk directly. Phone numbers stay private.

Conversations happen inside your app, so the club keeps the history and nobody hands out a personal number.

Coach and parent direct messages, with session changes and make-ups booked from the chat.
A shared WhatsApp inbox for the office on the official Business API, with templates and quick replies.
Announcements to one class, one venue or every member, by push, email or WhatsApp.

Direct message thread between a parent and a coach about moving a session and a passed assessment

Campaigns

Campaigns that fill classes and camps.

Reach exactly the right families with a message that sounds like you, then see who read it, booked and paid.

Target by age, sport, venue or attendance, or by members who haven't been in for 60 days.
WhatsApp, email, push and SMS from one screen, personalised with each child's name.
Results in revenue, not just opens: bookings and payments tracked to every campaign.

Campaign builder with an audience of 1,240 parents, WhatsApp preview and results of recent campaigns

Holiday camp event with registrations, daily capacity and revenue

Events & camps

Holiday camps, tournaments and trials

Day or week tickets, sibling discounts, capacity per day, waiting lists and check-in at the gate.

Court booking screen with available padel time slots and prices

Bookings & rentals

Courts, pitches and halls, rented online

Live availability, peak and member rates, block bookings and cancellation rules that run themselves.

Payments screen listing invoices with paid, due and overdue statuses

Payments & invoicing

Invoices that get paid on time

Pay links, card and wallet payments, direct debits, automatic reminders, refunds and clean reports.

White label

Your logo on every parent's home screen.

Clubrava stays in the background. Families download your app, get messages from your name and pay on your domain. Try it with your own logo.

9:41●●●

NB

Northbay Sports Clubnow

Leo was checked in to Football at 16:00 ✓

Photos

Maps

NBNorthbay

Mail

Weather

Notes

Music

Clock

On their phone

NBNorthbay Sports ClubHi Rachel

Leo's next session is today at 16:00

FootballCampsCourts

Next sessionFootball · Level 3Today · 16:00Coach Daniel

Term progress

14 of 20 sessions93% attendance

Renew for next term

Inside your app

Everything included

One system instead of six. No add-ons.

Every club gets every feature, for every venue and every member of staff. Nothing to unlock later.

Members & parents appiOS, Android and web, in your brand

Coach appToday's sessions, registers, notes and levels

AttendanceOne-tap registers, alerts, make-ups and trends

Sales hub & CRMPipeline, trials, renewals, targets, leaderboards

Coach–parent messagesDirect and private, no numbers shared

WhatsApp deskShared inbox, templates and automations

CampaignsWhatsApp, email, push and SMS with results

Events & campsTickets, capacity, waiting lists, check-in

Bookings & rentalsCourts, pitches and halls with live availability

Memberships & packagesTerms, passes, subscriptions and renewals

Payments & invoicingPay links, cards, reminders, refunds, receipts

Assessments & certificatesSkill sheets, level-ups and certificates

Timetable & venuesMulti-venue scheduling, coaches and spaces

Reports & dashboardsRevenue, attendance, retention and sales, live

Roles & permissionsEveryone sees exactly what their job needs

Works with the tools you already use.

Connect your WhatsApp number, payment gateway and booking systems during setup, and everything stays in sync.

WhatsApp BusinessOfficial API: templates, broadcasts, automations and a shared inbox.

Payment gatewaysCard and wallet payments through licensed gateways. Card numbers never touch Clubrava.

Venue booking systemsTwo-way sync so courts and pitches are never double-booked.

AccountingExport invoices, payments and refunds to your accounting software.

CalendarsTimetables and bookings in Google and Apple calendars.

Email & SMSReceipts, reminders and campaigns sent from your own name.

Website & socialBooking and enquiry forms for your website, Instagram and Facebook.

Using something else?Tell us what you run today and we'll connect it, or import from it.Ask us →

Getting started

Live in 2 to 4 days.

We set it up with you, so your team isn't left reading manuals. Most clubs are taking bookings in their own app within the week.

1Day 1

Kick-off & import

We bring across your members, packages, timetable and balances from your current system or spreadsheets.

2Day 2

Brand & set up

Your logo, colours and domain. Programmes, prices, venues and staff roles configured with you.

3Day 3

Connect & train

WhatsApp, payments and booking systems connected. One short session for the office, one for coaches.

4Day 4

Go live

Members get a message with their app link, and bookings and payments start flowing.

Starting a brand-new academy? There's nothing to import, so you can open in 2 days with your own app, prices and timetable ready for your first members.

Plan your launch

Pricing

No subscription. One simple fee.

No licence, setup fee or per-user charge. You pay a small percentage of each invoice raised in Clubrava, however it's paid. The more you run through it, the lower your rate.

Monthly subscription

$0/ month

Every feature, for every venue
Unlimited staff, coaches and members
Your own branded apps and domain
Data import, setup and staff training
Support by WhatsApp and email

Book a demo

Fee per invoice

Your yearly revenue through Clubrava$500,000

Your rate2.5%

On a $450 package$11.25

Estimated per month$1,042

Yearly revenue	Fee per invoice
Over $1.5M	2%
$250k – $1.5M	2.5%
$75k – $250k	3%
Under $75k	4%

The fee applies to every invoice, whether it's paid by card, cash or bank transfer. Card processing charges from your payment gateway are separate.

Security & privacy

Serious about data. Especially children's.

You hold families' details, payments and medical notes. Clubrava is designed so each person sees only what their role needs.

Encrypted everywhere

Every app, page and connection runs over HTTPS with modern TLS, on your own domain.

No card numbers stored

Payments happen on a licensed gateway's secure page. Card details never touch Clubrava.

Access by role

Coaches see their own sessions. Venue staff see their venue. Finance sees finance. Nobody sees more than they need.

Private messaging

Coaches and parents talk in the app. Personal phone numbers are never shared.

Your data stays yours

Export members, bookings, invoices and payments at any time, in standard formats.

Full audit trail

Every change to a member, booking or payment is logged with who did it and when.

Found a security issue? Here's how to report it.

FAQ

Questions clubs ask us first.

Something else? Ask us directly and we'll reply within one working day.

Who is Clubrava for?

Sports academies and clubs, sports facilities that rent courts and pitches, schools that run activities or rent out their facilities, and residential communities with shared amenities. It works for a single venue or a group with many.

How much does it cost?

There's no subscription, setup fee or per-user charge. We charge 2–4% of each invoice raised in Clubrava, depending on your yearly revenue. Larger clubs pay a lower rate.

Do cash and bank transfer payments have a fee?

Yes. The fee applies to every invoice in the system, whether it's paid by card, cash or bank transfer, so your rate stays the same however your members pay.

How quickly can we go live?

Usually 2 to 4 days. We import your data, set up your brand and programmes, connect WhatsApp and payments, and train your team. A brand-new academy with nothing to import can be live in 2 days.

Will our members see the Clubrava name?

No. The apps, booking pages, emails and WhatsApp messages carry your club's name, logo and colours, on your own domain.

Do members need to download an app?

They can use your app on iPhone or Android, or simply book and pay in the browser. Coaches use the coach app on their phone.

Can we move from our current system?

Yes. We bring across members, packages, invoices, balances and timetables from your current software or spreadsheets, and both can run side by side while you switch.

What does attendance tracking include?

One-tap registers for coaches, instant check-in and absence updates for parents, alerts to the office when someone misses sessions, make-up booking, and attendance reports by child, class, coach and venue.

Can coaches see parents' phone numbers?

No. Coaches see the child's name, level and any medical note for their own sessions, and talk to parents inside the app. Contact details stay with the office.

Which integrations do you support?

WhatsApp Business, licensed payment gateways, venue booking systems, accounting exports, calendars, email and SMS, and booking forms for your website and social pages. If you use something else, tell us and we'll look at connecting it.

Who owns our data?

You do. You can export members, bookings, invoices and payments at any time. If you ever leave, your data leaves with you.

What support do we get?

A setup team for your launch, then help by WhatsApp and email from people who know how clubs run.